Writing the perfect thank you letter need not be a daunting or time consuming task, whether its a letter of thanks or appreciation to a business for their service, or a colleague, boss, friend or family member for a gift or their support and assistance. Here are a few tips to get you started.
The first thing to remember when it comes to expressing your gratitude by writing a letter of thanks is to be prompt. Write and send your letter as soon as possible. The longer you wait to write it the more likely you are to put it off completely. Sending a thank you letter as soon as possible will also have a much more meaningful impact.
Sincerity is absolutely essential when composing your letter. When writing a personal thank you letter your heartfelt sincerity will go a long way in making the recipient feel appreciated. Depending on the recipient, it may also be important to remember not to be overly sappy or emotional. When writing a letter to colleague, boss or business, make sure to keep it professional.
When it comes to any thank you letter, whether personal or professional, keep it somewhat short and succinct. A few short paragraphs is all that’s necessary.
Composing your thank you letter
Start by addressing the recipient in the most natural way possible depending on the situation. The closer you are to the recipient the more personal and endearing you can be. A personal thank you letter can be both handwritten or typed. A handwritten note on stationary or a card will make your letter extra special but an email can be just as meaningful if worded and composed well.
The body of your letter should get straight to the point immediately. Be specific about what you’re grateful for and how much their thoughtful action, service, gift or opportunity has meant to you. Let them know how it has impacted your life and in what way it will be put to use.
Once you’ve thanked them you can add a more personal message asking how they’re doing or generally wishing them well. The more specific the details you add the better. You don’t want the letter sounding generic in any way.
Wrap up your letter with a final message of thanks letting them know how much you appreciate them and their time and support. You can also add how much you value their friendship and love when writing to a friend or family member. Let them know that you are looking forward to seeing them again and that you are thinking of them and wishing them well.
If your letter of appreciation is a professional one be sure to let them know that you are available to chat to them any time and to keep the lines of communication open when it comes to any future endeavors or opportunities. Where appropriate wish them luck and all the best for the future.
Close off your letter appropriately depending on the nature of your relationship with the recipient. For closer relationships you can sign off with words of love. With a professional letter to a boss, colleague or business the following closings work best before signing your name:
All the best
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